China National Heavy Duty Truck Group Jinan put forward 14 management risk zero-risk and control plans based on the management concept of “One development with one hand and risk prevention and controlâ€. The material procurement risk is an important part of the risk management of the engine department. It regulates the system and the management process from the key points such as procurement establishment, procurement plan formulation, procurement material tendering, price determination, and confirmation of purchased material quality. , And regularly organize risk testing to make risk management work in full swing.
Improve the system and standardize the process
In order to better form a full range of monitoring on the procurement chain, the Integrated Management Department has revisited the ongoing procurement process. In the past, the procedures were not comprehensive, focusing on the planning approval and payment links. The provisions on procurement process monitoring, warehousing inspection, and supplier management were not clear enough. The revision was based on full understanding of the process and thorough discussions, and the process was moved from procurement planning to procurement. Process control, warehousing inspections, and the entire flow of the final payment have been thoroughly and carefully specified. In particular, how to focus on risk avoidance throughout the entire process has been clearly marked in the process. Through the revision of the procurement and payment process, the responsibilities of each department have been clarified, eliminating the previous push-pull phenomenon, and procedurally regulating and preventing the risk of inaccurate and non-standard checking of the quality of incoming quality inspection. After the process was revised, the Integrated Management Department conducted a risk review test on the process, proposed rectification requirements and assessments for the problems that occurred during the test, and at the same time reinforced the execution of the new process through an encrypted review test. After a period of operation, the current planning procedures are standardized, the procurement forms are unified, and the procurement risk is highly controllable.
Targeted, focused monitoring
Since the foundry center was assigned to the Jinan Engine Division, in order to further improve the procurement procedures, standardize the behavior, and clarify responsibilities, the engine department has revised the contract management method for the fifth time. The foundry center contract management system has been incorporated into the Jinan engine contract management for unified management. For approval, the engine department's contract management personnel, auditors, and financial personnel regularly visit the foundry center to participate in the negotiation of the material procurement contract price. It also audited the early contracts of the foundry center, organized business personnel to conduct analysis, formulated measures, supervised the problems of rectification and reform, and achieved implementation through points and measures.
Targeted procurement risk, this year the engine department has established “Ensure Zero Risks in Purchasing Non-Productive Materials†as an efficiency monitoring project, and monitors the whole process of non-productive materials to ensure zero risk. Jinan Engine Department took this work as a breakthrough point to comprehensively promote the effective implementation of the enterprise risk management responsibility system.
The use of materials for loan sales was based on the establishment of productive materials last year. This year, it extended the management of non-product materials. Through comprehensive promotion of the use of materials, the use of the affiliated account system to strengthen material management, resulting in a backlog of demand distortions, waste of use, loss of materials or can not fully use the direct implementation of the main responsibility, in order to achieve a stronger sense of responsibility to achieve "to manage money. The purpose of "tubes" truly achieves "the possession of objects and the confirmation of consumption".
Take multiple measures and strictly control risks
The foundry center adopted a lock-in price, a batch tender or a price comparison method to reduce procurement costs based on changes in the market. Assembly plants and machine processing plants have developed a strict picking system, which uses centralized picking methods to monitor the use of substances. At present, various auxiliary materials and tooling costs are controlled within the indicators, and only tools save over 100,000 yuan. Yuan, the operator has greatly improved the awareness of saving.
The contract management audit department will start from the source, from the negotiation price of the procurement contract to the review of the contract terms, to the signing, implementation, auditing of the contract, and strict checks to ensure that the contract risk is minimized. The contract responsibility department to better monitor the performance of the contract, the use of the perfect contract account, the implementation of the contract settlement bill and the quality assurance method, so that the contract from the signing to the termination of the dynamic management is always in place to ensure that the contract management foolproof.
The Department of General Management recently conducted a risk test on the non-productive procurement process, looked for inadequacies in risk management, oversaw rectification, and avoided risks. At the same time, in the course of system audits and assessments, the review density was increased, and the material procurement process was used as a key point for weekly monitoring, tracking, and review.
In the use of key personnel, we also carry out business exchanges such as job cross-cutting and rotation for procurement personnel to ensure the risk aversion of key personnel.
Thanks to the top-down emphasis, the Jinan Engine Department has taken measures to ensure the healthy operation of the procurement system.
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